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Register Today for the 2024 Convention | Price Increases July 16!

Frequently Asked Questions

2024 NFA Convention

August 1-4, 2024
Henry B. González Convention Center
900 E Market St, San Antonio, TX 78205

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General Questions

The Convention will take place at the Henry B. González Convention Center in San Antonio, TX (900 East Market Street) from August 1st - 4th, 2024. 

The Convention is for anyone who loves playing, studying, listening to, or being around the flute. Flutists of all ages and performance levels attend the convention year after year to hear their favorite performers, learn new music, and meet like-minded friends. 

An NFA Membership is required to register for the convention. 

The NFA is committed to meeting the accessibility needs of all convention participants. We have compiled accessibility information on the convention on nfaonline.org/accessibility (link opens in new window). 

Each year, hundreds of NFA members propose to give a performance, lecture, or workshop at the convention. Proposals are reviewed with a number of criteria in mind, including potential interest to convention attendees and alignment with that year's convention theme. 

The 2024 proposal process closed in October, 2023, and we are no longer accepting submissions. We encourage you to consider submitting a proposal for our 2025 Convention in Atlanta, GA. Announcements will be made on social media and through our email list

There are a few options:

We offer a lower-income registration rate. This rate is available to anyone who holds a lower-income NFA membership.

All NFA members are invited to take advantage of our payment plans; these allow you to pay off your registration fee in installments over several months.

If you are unable to afford registration, you are invited to apply for a Convention Registration Scholarship (applications open in March). These scholarships are awarded based on financial need and interest (regardless of age or playing ability), and recipients will not be made public. 

We also have some part-time paid work at convention registration to help offset expenses. Information will be available soon. 

Yes, you can sign up for playing opportunities in the opening and closing event flute orchestras or the adult amateur flute choir. Sign up when you register for the convention (limited slots - register early!).

A cherished NFA tradition takes place on Sunday at the closing ceremony. Bring your flute and join thousands of flutists playing the Bach Air. 

There are also some open masterclasses and other sessions where you can play. Check out the full schedule for details - coming soon.

Yes! The 2024 and 2025 Assistant Program Chairs will welcome first-time attendees at a Welcome Orientation on Thursday at 11am. 

Also plan on joining the Myrna Brown Dine-Around on Thursday to connect with other flutists over a community dinner a local restaurant.

Yes - The Gala Awards Cocktail Reception will be a wonderful celebration of flutists who have contributed so much to our field. At this event, we will present the 2024 Lifetime Achievement Awards to Trudy Kane and David Straubinger, and the Distinguished Service Award to Leonard Garrison. 

This ticketed event will feature light refreshments, a cash bar, live music, and the awards presentation. Tickets are $60 (regular), $40 (students & NFA lower income members), and $100 (sponsor). Purchase your tickets in advance when you register, as they will sell out. 

A preliminary convention schedule is available here

This schedule is for planning purposes. Although we do our best to adhere to this schedule, expect that there will be changes between now and August.

Please check our website, your program book, or the Convention Guidebook App (not yet available) when you are in San Antonio to make sure you have the most accurate schedule. 

We're here to help. Please contact Mily Harrod, NFA Membership Manager, at mharrod@nfaonline.org, or call our office at 312-332-6682. 

To ensure that all participants in the NFA convention have a positive and collaborative experience, the NFA expects that community members will:

  • Be considerate and respectful to all community members.

  • Refrain from demeaning, discriminatory, abusive, or harassing behavior, materials, and speech.

  • Speak up if they observe anything at an event that conflicts with this Code of Conduct. If you are being harassed or feel uncomfortable, notice that someone else is being harassed, or have any other concerns, please contact the Executive Director at jclarke@nfaonline.org or another member of the NFA staff or Board of Directors immediately. Possible consequences of violation of the code of conduct include removal from the convention or notification to the authorities.


RULES AND POLICIES

  • The first two rows of each convention room are designated priority seating for attendees with disabilities. Please consider refraining from using these rows, and if you are seated in this area, please be prepared to offer your seat if another attendee requires it.
  • Please be courteous to the performers and those around you when taking photographs at concerts or presentations. Ensure that your camera’s flash and any associated sounds (e.g., from a cell phone) are turned off.
  • Audio and video recording of convention concerts and presentations is discouraged, unless the person recording:
    • a) will not block the view of any person in the audience, create noise, or otherwise interrupt, disturb, disrupt, or delay the performance or presentation being recorded
    • b) will not use said recording for any copyright infringing or other illegal purpose or for any purpose that would be detrimental to the NFA;
  • Please silence all electronic devices before performances or presentations.
  • In accordance with NFA policy, refrain from applause at all competition events.
  • Rehearsals will take place in the performance halls between events. Please do not disturb them. Doors will open 15 minutes prior to the event.
  • Observe any COVID safety protocols posted at the convention locations, including the exhibit hall.
  • Please refrain from practicing in hotel rooms after 9:00pm.
  • Please observe policies as a courtesy to all the performers and attendees.

Registration

Yes - an NFA membership is required to register for the NFA convention. Become a member at nfaonline.org/membership

Visit nfaonline.org/register to register online today.

We strongly encourage that you register in advance. Not only does this guarantee you the lowest "Early Bird" registration price, you will have an easier check-in process and be able to get quickly to the flute events you want to see!

If you are unable to register in advance, on-site registration will be available at the Convention Center. 

Yes! We offer a lowered registration rate for non-flutist guests. You add your guest directly onto your registration.

If your guest is under 8, then they are free. Please contact Mily Harrod (mharrod@nfaonline.org), to process under 8 registrations.

If your presentation/performance includes a non-flutist, they will receive a complimentary single-day registration for the day they will be participating at the convention. Please email Mily Harrod (mharrod@nfaonline.org) to process this.

You can register your group using this form (note there are no discounts for group registrations, but we have a 50% discount for group memberships): https://www.nfaonline.org/convention/HomePage/registration/group-registration

The Convention Program will be available closer to the convention and will be published online, through our convention app, and in a physical program book for when you arrive at the convention.

Reach out to Mily Harrod, NFA Membership Manager, at mharrod@nfaonline.org

At the Convention

Go to the registration area in the main lobby and pick up your convention badge. You need a badge to enter any convention activities, including the exhibit hall.  While at the registration desk, you can also pick up a printed convention program book - the information is also available on the Guidebook app.

The exhibit hall is right next to registration, so you can easily visit any time you enter the convention center. It's also right next to the escalator going to all other NFA sessions for easy access throughout the day. Experts from 60+ flute-related companies will be available to show you their products and answer any questions.

Yes - come and visit the "NFA lounge" to pick up merchandise and give-aways. Hang out in the NFA lounge and attend some of our special "office hour" sessions with special guests.

The NFA Bulletin Board is a place for you to post individual advertisements and notices. There will be two bulletin boards this year - one at the registration area and one in the Exhibit Hall (in the NFA Lounge). Bring your notices, of any kind, to either or both locations.

The exhibit hall is open from 10am - 5:30pm Thurs/Fri/Sat, and 10am-3pm on Sunday. The hall is closed to everyone (except exhibitors) outside of these hours. 

Yes, there is an instrument security room with a security guard where you can leave your instrument. It is open 24 hours. Note that all instruments must be collected by 9pm on Sunday, August 4th.

Yes! They are available at the registration desk.

Yes - The Gala Awards Cocktail Reception will be a wonderful celebration of flutists who have contributed so much to our field. At this event, we will present the 2024 Lifetime Achievement Awards to Trudy Kane and David Straubinger, and the Distinguished Service Award to Leonard Garrison. 

This ticketed event will feature light refreshments, a cash bar, live music, and the awards presentation. Tickets are $60 (regular), $40 (students & NFA lower income members), and $100 (sponsor). Purchase your tickets when you register, as they will sell out. 

Saturday, 5:15pm - 7:15pm

Exhibitors

You can find all the information here.

Start by reading the Rules and Regulations document for information. You can find the forms to reserve your spot on our website hereNote the deadlines for each step of the process.

If you have any questions, contact the Convention Director, Daniel Pozzebon: dpozzebon@nfaonline.org.

The loading dock comes right to the exhibit hall on street level.

For small exhibitors with one booth and limited material, you can walk your materials into the hall from the main lobby.

You must have a convention badge to enter the exhibit hall so you must visit registration first (open on Wednesday from 9:00 am).

No - you can bring your own folding table and chairs, table cloths, small rug, etc. It will save a lot of money if you bring these items yourself (note the pricing costs for load-in of materials).

Information on how to purchase will be in the exhibitor kit. Note that these services are provided by the convention center and prices are not negotiable.

We recommend, for small companies, that you do not use electricity at your booth and use a wifi hot-spot from your phone, if possible. This will reduce your costs significantly.

NO. There will be carpeting in the aisles. If you require carpeting at your booth, you will need to rent it from the decorating company or bring it with you (note the pricing costs for load-in of materials).

Your booth will be listed on a sign at the entrance of the exhibit hall, in the convention program book, and in the Guidebook app.

You can also advertise in the program book, in the NFA newsletter, or you can send out a dedicated e-blast. You can find the information and submit an order for your advertisement online at nfaonline.org/advertising. If you have any questions, contact advertising@nfaonline.org.

The deadline for ad reservations and art was on May 1st, 2024. If you are still hoping to promote your booth, we encourage you to consider our other advertising options. 

NFA Commercial Membership accounts have to be setup by our staff and linked to at least one individual account. Please contact our Convention Associate, Aydan Hensley, at ahensley@nfaonline.org to setup an account and login. Once you are logged in, you will be able to toggle between your personal NFA profile and your company profile. Exhibitors will need to be acting from their company profile to purchase commercial membership and complete the exhibitor contract. Please note, your personal profile does not need to have an NFA membership in order for you to exhibit; only the company profile needs a membership.

Daniel Pozzebon, Convention Director: dpozzebon@nfaonline.org