Dear NFA Voting Member:

The Annual Meeting of the Active Members of The National Flute Association, Inc. will be held on Thursday, August 11, 2022, at 9:00 a.m. central in International North at the Hilton Downtown Chicago, 720 S. Michigan Ave., Chicago, IL, for the following purposes: (1) to introduce the candidate for election of Assistant Secretary, (2) to introduce the candidate for election of Vice President/President-Elect,  (3) to introduce the Board of Directors candidates for ratification, and (4) to transact such other business as may properly come before the meeting and any adjournments or postponements thereof.

Voting Members of record and in good standing are entitled to notice (as provided herein) and to vote. Motions will be considered to be approved if quorum is met by the return of at least 50 responses. Ballots may not be revoked.

The election will open on Friday, July 1 and close at 5:00 p.m. central on Saturday, August 13. Ballots may not be submitted after that time. Voting results will be announced during the Closing Ceremonies at the Annual Convention and in the Fall issue of The Flutist Quarterly. Please choose carefully, as once the ballot is submitted, it cannot be changed.

Candidate statements have been posted online on this page. Hard copies of candidate statements can be provided upon request by contacting the NFA office by phone at 312-332-6682 or by email at jclarke@nfaonline.org.

By Order of the Board of Directors,
Jenny Clarke
Executive Director

Most of the proposed changes are marked in red and blue throughout the document. In addition, the following have occurred but are not tracked because it becomes difficult to read. Please refer to the current bylaws if you’d like to read sections side by side.

1. Everything has been changed to gender neutral language.
2. “Corporation” has been changed to “NFA” every time.
3. Replaced “Board of Directors” with “Board.”
4. Replaced “Directors” with “Board Members.”
5. Replaced “Assessments” with “Fees.”
6. Improved the wording for clarity in the following sections, without changing meaning:- Article IV, Sections 3 and 7- Article V, Sections 3 and 8- Article XI, Section 3- Article XII, Section 6.
7. Article V, Section 12 and Article VI, Sections 8 and 10 now allow for electronic votes by the board and remote committee meetings.
8. The conflict of interest section has been shortened, simply referring to the board approved policy, and moved into the miscellaneous section at the end. You’ll find it in Article XI, Section 6.

Some clerical adjustments were made, in accordance with the last statement of the bylaws, which say that we do not need membership approval for items of updating terms and addressing clerical errors. Much of that is also spelled out in the list above.

Ratification of this proposed revision to the bylaws is needed to make these changes effective. The ballot to ratify this revision reads:

“(b) In order for an alteration, amendment, and/or repeal of these Bylaws to be effective, a majority of the Voting Members who cast valid votes must ratify the proposed Bylaws’ alteration, amendment, and/or repeal.  Such ratification shall take place by the means determined by the Board of Directors.  The Board of Directors shall give the Voting Members two weeks’ notice of the proposed alteration, amendment, and/or repeal, in accordance with Article IV, Section 3, which shall be followed by a period of at least thirty (30) days for the Voting Members to vote on said ratification.”

The current bylaws can be found at any time on the Organizational Documents page on the NFA website.