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2020 Proposal Submission


The 2020 convention proposal deadline has passed. Thank you to everyone who submitted a proposal. You will be notified in January of the status of your proposal.

As the largest annual flute event in the world, the National Flute Association Convention is the leading forum for flutists to share their talents, insights, and wisdom, and to inspire one another to greater heights of musicianship. Proposals from our members make the convention possible each year. The more diverse the offering of sessions, the more enriching the convention will be for the thousands of flutists who attend. Help us make the 48th Annual Convention in Dallas, Texas another unforgettable experience! We invite you to submit your proposals using the form below.

Proposals will be accepted in the following categories:

Solo Performance (alone or with keyboard or electronics)
Chamber Performance
Flute Choir Performance (all ensembles of five or more flutes)

Each NFA member may submit up to three proposals, but each must be in a different category. For example, an applicant may submit one solo performance, one chamber performance, and one lecture, but not two solo performances and one lecture. Failure to abide by these specifications will result in disqualification of the additional proposals. Please note that it is common for only a portion of a proposal to be accepted.

Proposals submitted may not be commercial in nature.

Proposals are due by 11:59 p.m. Eastern (ET) on Tuesday, October 1, 2019.

You must be an NFA member to submit a proposal. Please click here to join or renew your membership.

FLUTE CHOIR PROPOSALS (all ensembles of five or more flutes)

The deadline for flute choir proposals is Tuesday, November 12, 2019, 11:59 p.m. Eastern (ET)

A selected panel of judges will review each proposal anonymously in three categories: High School (more than 75% high school flutists), Collegiate (more than 75% college students), and Community (can be any age category).  Merit will be given to proposals whose convention program ties into the annual conference theme.

Proposals must include 3 to 5 unedited audio files, 15-25” (no videos, no mp4s) of selections that best represent the choir. If less than 15 minutes of music is submitted, the ensemble cannot be considered. Please note that the only acceptable recordings for flute choir proposals are audio files (mp3, m4a, wav, wma, or aif.)

These must have been recorded after January 1, 2019, but do not have to include your proposed selections.

NOTE: If two choirs are proposing a joint concert which includes each choir performing separately, each choir must submit a proposal and recording and each choir must be invited to perform.

Invited choirs will be allotted 30 minutes total time, which includes speaking, setup, and transition time.  The proposal should include all music to be performed with exact timings, including a good estimate for unfinished compositions. Proposals must also include composers’ and arrangers’ information. If invited, the choir’s performance date and time will be determined by the program chair. 



The proposal is comprised of:

• Personal Information
• Event Information
• Program Works
• Performer/Presenter Bios
• Equipment Requests
• Supporting Materials (NOTE: Supporting materials must be uploaded or linked to as part of the proposal, using the online form. No supporting materials will be accepted after the proposal has been submitted.)

Following is a list of items and information that will be required for the proposal. When you are ready to begin the proposal submission, click the link at the bottom of this page. Submissions must be completed in one sitting. It is NOT possible to save a draft.

Event Title
Event Description (up to 200 word summary)

Personal Information

Event Information

Event Category

• Solo Performance (alone or with keyboard or electronics)
• Chamber Performance
• Flute Choir Performance (all ensembles of five or more flutes)
• Workshop
• Lecture
• Lecture-Recital
• Panel

Focus Categories (select all that apply)

• Amateur
• Career Development
• Flute
• Flute Choir
• Flute Clubs
• Historical Flutes
• Jazz
• Low Flutes
• Participatory
• Pedagogy
• Piccolo
• Scholarship/History
• Wellness (Health Care, yoga, body mapping, Alexander Technique, etc.)
• World Music
• Youth Flute Day

Timing of Program (Use mm:ss format; Please do NOT estimate!)

Program Works Information

• Title of Composition
• Composer’s Name
• Composer’s Dates
• Opus No.
• Publisher
• Arranged by
• Currently in print (yes/no)
• World Premiere (yes/no)
• Title of Movements
• Timing of Composition (use mm:ss format)
• Ensemble Name (if applicable)
• Performer Name(s)/Instrument/Email (flutists and non-flutists)

Performer/Presenter Bios

For every person performing/presenting:
(NOTE: Only include confirmed additional performers, including pianists)

• 300-character (including spaces and punctuation) bio

• Bios should begin with the performer’s name (no titles) and use full sentences, not lists.
• Bios can be a maximum of 300 characters, including spaces and punctuation.
• Do not include review quotes or adjectives.
• Abbreviate BA; BM; MA; MM; DMA; and PhD (no periods); spell out all other degrees.
• Use postal abbreviations for states.
• Spell out school names and use “Univ.” for “University.”

Equipment Requests (subject to budgetary considerations)

• Projector and screen
• Audio Playback for Instrument
• Audio Playback for Laptop/Tablet/Phone Audio 
• Piano
• Harpsichord, tuned to A415
• Harpsichord, tuned to A440
• Lectern for speaking
• Conductor’s Podium (riser)
• Lectern Mic for speaking
• Wired Mic for instrument
• Wired Mic for speaking
• Wireless Hand Held Mic for speaking
• Wireless Lapel Mic for speaking
• Straight Mic Stand
• Boom Mic Stand
• Table Top Mic Stand
• Tables (Each room will have 2 - 6’ tables. If additional are requested, please indicate here.)
• Chairs for performers
• Music stands
• Special Equipment Needs (subject to approval)

Supporting Materials & Links
Supporting materials include recordings, program notes, outlines, PowerPoints, handouts, etc. The total maximum upload size is 25MB. You may upload up to 10 files as long as the total size is 25MB or less.

• You may include audio files (mp3, m4a, wav, wma, or aif) or links to online videos of your playing (i.e. a link to a YouTube video).
• Include links in the proposal.
• All links must be accurate and functioning at the time of review and lead directly to the video.

NOTE: Supporting materials must be uploaded as part of the proposal, using this form. At least one file must be included with your proposal. No supporting materials will be accepted after the proposal has been submitted.

Chrome is the suggested browser to submit your proposal.