2024 Exhibitor Information
The Exhibit Hall is the hub of activity at the NFA Convention. Meeting place, retail center, and community hub, the Exhibit Hall is a one-of-a-kind opportunity to exhibit your products and services to professional flutists, flute teachers, flute students, and flute enthusiasts. Convention guests view the Exhibit Hall as a "must-visit." Make sure your organization is included in the excitement!
To see a list of 2023 exhibitors, click here. For more information or to discuss exhibitor opportunities, contact Daniel Pozzebon, Convention Director, at dpozzebon@nfaonline.org.
.jpg?sfvrsn=df241885_0 "2023 NFA Sat 223 Exhibit Hall 4 (1)")
2024 Exhibitor Information
Please note, all communications regarding exhibiting and contracts will come directly from NFA staff members. The NFA has not authorized any 3rd party organizations to make soliciting calls or emails.
Important Dates & Deadlines
- March 4: Booth sales open
- April 4: Last day to receive full allotment of 2024 placement points (with full contract payment)
- April 15: Last day to have an ad requested for printed materials (after this date all ads will be placed in online materials)
- May 1: Last day for inclusion in the NFA convention program book; Exhibitor kit will be emailed to all exhibitors and posted online
- May 3: Last day to receive any placement points (with full contract payment)
- May 3: Last day to submit Exhibitor Showcase & Exhibitor Concert information forms
- May 18: Last day to sign and pay contract for priority placement
June 3July 18th: Last day to purchase a booth
“The exhibit hall is something I plan for every year so I can keep up with the latest innovations, gather new music, and make new connections.”
–Rebecca Jeffreys, Attendee
To Purchase a Booth:
Step 1: Log In to Your Member Portal
Log in to the NFA Member Portal. IMPORTANT: You must first log in with your personal NFA account, then switch over to your commercial account from your member profile (this is demonstrated in the walkthrough video at the bottom of this page).
Step 2: Verify Your Membership Status
A Commercial NFA Membership is required to exhibit at the convention. You can check the status of your commercial membership in the member portal. If you have questions about your status, please contact Mily Harrod at mharrod@nfaonline.org
Step 3: Review Exhibiting Documents
Please read the Rules & Regulations Document BEFORE you begin the Exhibitor Contract, as it will answer most of your questions. You may also want to review the Booth Map, Exhibitor Prospectus, and the Exhibitor FAQ. These documents are available on this web page.
Step 4: Complete the Exhibitor Contract
Follow steps to purchase your booth, add-ons, and submit payment. You can access the contract from within the member portal or from the button below (make sure you've switched over to your commercial account).
Step 5: Submit Other Required Forms
Don't forget to complete the Exhibitor Badge Information Form (deadline: July 12th) as well as any forms relating to your Exhibitor Showcase or Exhibitor Concert (optional). All forms are available on this webpage.
Step 6: Purchase an Advertisement (Deadline: April 15th)
Advertising in the Program Book is a great way to let attendees know about your booth. Exhibitors receive a discount on program book ads. Printed program books will be available for convention guests.
“The NFA is the place to go if you want to make international contacts in the flute world. It is where the serious flutist comes to shop.”
–NFA Exhibitor
Important Documents:
2024 Exhibitor Prospectus
This document contains exhibit Hall details, booth rates, and sponsorship information.
Rules & Regulations Document
This document contains comprehensive policies and guidelines for our exhibitors:
2024 Exhibit Hall Booth Map
Exhibit Hall map of the Henry B. González Convention Center
Other Forms & Links
- Exhibitor Badge Information Form Due July 12th, 2024
- Small Company Discount Application Due May 3rd, 2024
- Exhibitor Showcase Application Due May 3rd, 2024
- Exhibitor Concert Application Due May 3rd, 2024
- 2024 Logo & Use Guidelines