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Register Today for the 2024 Convention | Price Increases July 16!

2024 Exhibitor Information

The Exhibit Hall is the hub of activity at the NFA Convention. Meeting place, retail center, and community hub, the Exhibit Hall is a one-of-a-kind opportunity to exhibit your products and services to professional flutists, flute teachers, flute students, and flute enthusiasts. Convention guests view the Exhibit Hall as a "must-visit." Make sure your organization is included in the excitement!

To see a list of 2023 exhibitors, click here. For more information or to discuss exhibitor opportunities, contact Daniel Pozzebon, Convention Director, at

2023 NFA Sat 223 Exhibit Hall 4 (1)

2024 Exhibitor Information

Please note, all communications regarding exhibiting and contracts will come directly from NFA staff members. The NFA has not authorized any 3rd party organizations to make soliciting calls or emails.

Exhibitor Contract

Exhibit Hall Booth Map

Important Dates & Deadlines

  • March 4: Booth sales open
  • April 4: Last day to receive full allotment of 2024 placement points (with full contract payment)
  • April 15: Last day to have an ad requested for printed materials (after this date all ads will be placed in online materials)
  • May 1: Last day for inclusion in the NFA convention program book; Exhibitor kit will be emailed to all exhibitors and posted online
  • May 3: Last day to receive any placement points (with full contract payment)
  • May 3: Last day to submit Exhibitor Showcase & Exhibitor Concert information forms
  • May 18: Last day to sign and pay contract for priority placement
  • June 3 July 18th: Last day to purchase a booth

“The exhibit hall is something I plan for every year so I can keep up with the latest innovations, gather new music, and make new connections.”

–Rebecca Jeffreys, Attendee

To Purchase a Booth:

Step 1: Log In to Your Member Portal

Log in to the NFA Member Portal. IMPORTANT: You must first log in with your personal NFA account, then switch over to your commercial account from your member profile (this is demonstrated in the walkthrough video at the bottom of this page).

Member Portal

Step 2: Verify Your Membership Status

A Commercial NFA Membership is required to exhibit at the convention. You can check the status of your commercial membership in the member portal. If you have questions about your status, please contact Mily Harrod at

Step 3: Review Exhibiting Documents

Please read the Rules & Regulations Document BEFORE you begin the Exhibitor Contract, as it will answer most of your questions. You may also want to review the Booth Map, Exhibitor Prospectus, and the Exhibitor FAQ. These documents are available on this web page.

Step 4: Complete the Exhibitor Contract

Follow steps to purchase your booth, add-ons, and submit payment. You can access the contract from within the member portal or from the button below (make sure you've switched over to your commercial account).

Exhibitor Contract

Step 5: Submit Other Required Forms

Don't forget to complete the Exhibitor Badge Information Form (deadline: July 12th) as well as any forms relating to your Exhibitor Showcase or Exhibitor Concert (optional). All forms are available on this webpage.

Step 6: Purchase an Advertisement (Deadline: April 15th)

Advertising in the Program Book is a great way to let attendees know about your booth. Exhibitors receive a discount on program book ads. Printed program books will be available for convention guests.

Learn More

“The NFA is the place to go if you want to make international contacts in the flute world. It is where the serious flutist comes to shop.”
–NFA Exhibitor

Important Documents:

2024 Exhibitor Prospectus

This document contains exhibit Hall details, booth rates, and sponsorship information.

Download (pdf)

Rules & Regulations Document

This document contains comprehensive policies and guidelines for our exhibitors:

Download (pdf)

Frequently Asked Questions

Find answers to common questions.

Exhibitor FAQs

2024 Exhibit Hall Booth Map

Exhibit Hall map of the Henry B. González Convention Center

Download (pdf)

Other Forms

Video: Exhibitor Contract Walk-Through

“The NFA is the place to exhibit if you are serious about marketing to flutists who move the industry.”

–Craig Denny, Vice President, Band & Orchestra at St. Louis Music; Exhibitor