2026 Exhibitor Information
August 6-9 ❘ Oregon Convention Center (Portland)
Contact: Lauren Watt, Event & Convention Director
Booth sales will begin on March 9, 2026!
Overview
The Exhibit Hall is the convention’s central hub of activity. The hall features exhibiting companies with a wide variety of flutes, music, accessories, and other related products. Attendees eagerly anticipate this annual "one-stop shop" for all things flute, with many citing the exhibit hall as a “must-visit.”
START HERE:
For an overview of our exhibiting, advertising, and sponsorship options, download our EXHIBITOR PROSPECTUS
Detailed policies, procedures, and deadlines, are available in the EXHIBITOR RULES & REGULATIONS.
Please read the above documents before beginning the exhibitor contract, as they contain important information about exhibiting with the NFA.
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Important Dates & Deadlines
- March 9th: Booth sales open
- April 9th (11:59pm): Last day to receive full allotment (90 points) of 2026 placement points (with full contract payment)
- May 1st: Last day to reserve an ad and submit artwork for the printed NFA Convention Program Book
- May 7th: Last day to submit the Exhibitor Contract and payment to receive any placement points
- May 8th: Last day to submit the Exhibitor Contract and payment for priority placement.
- May 8th: Last day to purchase/submit your Exhibitor Showcase/Concert information forms.
- June 1st: Last day to be listed as an exhibitor in the printed NFA convention program book.
- June 1st: Exhibitor portal link will be emailed to all exhibitors by decorating company and resources posted online.
- July 17th: Last day to submit the Exhibitor Contract and payment if space is available.
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Small Company Discount
We offer a discounted booth rate to small companies who wish to exhibit. The intention of a small company discount is to remove barriers that prevent small companies from participating in the exhibit hall. Those who are interested must fill out our Small Company Discount Application form, which will be reviewed by our Executive Director. The discount only applies to in-line booths. End cap, corner or island booths are not available through the discount program.
Small Company Discount Application
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Performance Opportunities
Exhibitors are invited to perform or present their products at the convention. If interested, please submit the form(s) below by May 8, 2026.
Exhibitors Concert: This hour-long program features performances from multiple exhibitors. Participation in the Exhibitors Concert is included with your booth purchase. Exhibitor Concert Form
Exhibitor Showcase: A 25-minute concert to showcase your products and artists! $185 per showcase. Max of two per company. Exhibitor Showcase Form
Sponsorship Opportunities
Achieve greater exposure and access valuable benefits while showing your support for the NFA and its members. Your sponsorship helps ensure the NFA can continue to host annual conventions where flutists can meet and gain inspiration from new ideas, products, and services that support the worldwide flute community.
Advertising
Reach thousands of potential customers by advertising in our convention program book, sending an e-blast to our mailing list, or purchasing an ad in our newsletter, our online publication (The Flutist Quarterly), or on our website.
To Reserve Your Booth:
Booth sales will begin on March 9, 2026. Please take this opportunity to make sure your Commercial Membership is up to date.
Step 1: Log In to Your Member Portal
Log in to the NFA Member Portal. IMPORTANT: You must first log in with your personal NFA account, then switch over to your commercial account from your member profile (this is demonstrated in the walkthrough video at the bottom of this page).
Step 2: Verify Your Membership Status
A Commercial NFA Membership is required to exhibit at the convention. You can check the status of your commercial membership in the member portal. If you have questions about your membership status, please contact Mily Montanez.
Step 3: Review Our Policies and Documents
Please read the Rules & Regulations Document BEFORE you begin the Exhibitor Contract, as it contains important information about exhibiting with the NFA. If you have any remaining questions, contact Lauren Watt.
Step 4: Complete the Exhibitor Contract
The Exhibitor Contract will be available on March 9, 2026.
Step 5: Submit Additional Forms
Program Book Advertisement Order Form - Due May 1, 2026 (Optional - only if you want to purchase an ad in our printed program book)
Exhibitor Showcase Form - Due May 8, 2026 (Optional - only if you want to present an Exhibitor Showcase)
Exhibitor Concert Form - Due May 8, 2026 (Optional - only if you want to participate in our Exhibitor Concert)
Exhibitor Badge Information Form - Due July 17, 2026 (Required for all Exhibitors)