Register for the Convention

Registration information is available here. If you are unable to afford registration, we encourage you to apply for a Convention Registration Scholarship to offset the registration fee (application available March 20 - May 1). If you have registration questions, please contact Mily Montanez. 

Register Your Non-Flutist Guests

If your proposal includes non-flutist musicians and/or composers, they may receive a free one-day or full registration to the convention and MUST be registered. Fill out THIS FORM to provide us with their information and preferred registration type.  Note: One form needs to be filled out for each non-flutist musician/composer.

 Submit/Update Your Bio (May 1 Deadline)

Use THIS FORM to submit/update your bio or the bio(s) of your non-flutist guest(s). No bio updates will be accepted after May 1. 

Submit Your Handouts

If you will provide handouts in your session, fill out THIS FORM by July 1. Materials received by this date will be available prior to convention in the convention app. NOTE: The NFA will not print any handouts for the convention

Notify Us of Any Program Changes 

If your convention program changes, or if you notice a mistake in any published materials, use the Addenda Form (coming soon - link will be published here) to provide details for any programming update/correction. Updates to program and performer details can be submitted within the same form; details on time conflicts and full cancellations must be submitted separately.

Updates must be received by May 1st for guaranteed inclusion in the printed program book. There is very limited ability to make changes after this date. All updates submitted after the program book has gone to print will be listed in the online addenda notes and applied within the convention app.

AT THE CONVENTION:

Rehearsal Room Signup

In addition to the scheduled rehearsal included in your acceptance letter, you may also use the following rehearsal rooms: A105, B113 and C128 (located on Level 1). Reservations for use of these rooms will be via a sign-up sheet and are limited to a MAXIMUM OF ONE HOUR FOR EACH CONVENTION PERFORMANCE. 

Further information and sign-up information will be sent to you (and linked here) after May 1, 2026.

A reminder that music stands will not be provided for rehearsals.

General Practice Rooms

There will be two open warm-up rooms available to performers throughout the convention: Holladay Boardroom A & B. These are located on Level 2, near the Oregon Ballrooms (part of the Holladay Suite).

Instrument Security Room

Convention registrants are advised not to leave instruments unattended in their hotel rooms and not to carry them (or any conspicuous valuables) outside the hotel/convention center unless absolutely necessary. 

An instrument security room is located in G131-132 on Level 1 of the convention center. The security room is available for checking instruments starting Wednesday, August 5, at 3 p.m. and ending Sunday, August 9, at 9 p.m. 

Registrants may take instruments in or out as needed during the hours of operation: 
Wednesday: 3–9 p.m. 
Thursday through Sunday: 7 a.m.–9 p.m. 

This service ends at 9 p.m. Sunday, August 9, 2026. All instruments must be picked up by that time.

Procedure for Checking Instruments:
All registered convention attendees may use the instrument security room free of charge. When you check your bag, you will be given a tag/receipt combination. On the tag, write your name as it appears on your badge and a phone number at which you can be reached. Each time you check your bag, the guard will hand you the receipt portion of this ticket. This will be for one case unless you open the case and request a receipt specifying the contents of the case. It is strongly suggested that you take a picture of the tag in case it gets lost. To claim your instrument, you must present your receipt and be wearing your convention badge; the name printed on the tag must match the badge of the person picking up the bag and you must have a picture ID. Since many flute cases look identical, it will be helpful to attach an identifying item (e.g., brightly colored scarf, pom-pom, toy key chain) to help the guards find yours more quickly.

Room Tech Information

Below are general tech availability for audio only rooms and rooms with both audio and video.  If you have specific questions about your tech needs, please feel free to contact Lauren Watt, lwatt@nfaonline.org.

Audio ONLY Rooms:
(1) Mixer, (2) Speakers, (1) Podium Microphone, (1) Laptop Audio Interface and (1) AV Cart

Audio and Video Rooms:
(1) Mixer, (2) Speakers, (1) Podium Microphone, (1) Laptop Audio Interface and (1) AV Cart
Projection Screen, Projector, HDMI Cable (ran to presenter's spot), PowerPoint Advancer with Laser Pointer, Power cord and Powerstrip (ran to presenter's spot), USB-C to HDMI Converter (If needed for Computers without an HDMI Port)

Please Note: We can not guarantee a technician will be available to assist with any technical needs for your session, and ask that you please plan to manage your own tech or bring someone to assist.

Additional Info & Links

• NFA Logo: Performers are welcome to use the NFA logo to promote their presence at the convention. You may download the usage guidelines and logo files here (.zip file). Contact Noah Cline for questions regarding logo usage. 
• General Convention Information
• Hotel & Travel Information

Accessibility

The NFA is committed to the full inclusion of all convention attendees. If you require accessibility accommodations, please let us know by filling out THIS FORM. We will make every effort to meet all accessibility requirements. For information on accommodations NFA has already put in place, visit our accessibility page here. If you have questions, you may contact the Idea Committee by reaching out to the Chair Elizabeth Janzen.