2026 Exhibitor Information
August 6-9 ❘ Oregon Convention Center (Portland)
Contact: Lauren Watt, Event & Convention Director
Reserve your booth today!
Overview
The Exhibit Hall is the convention’s central hub of activity. The hall features exhibiting companies with a wide variety of flutes, music, accessories, and other related products. Attendees eagerly anticipate this annual "one-stop shop" for all things flute, with many citing the exhibit hall as a “must-visit.”
START HERE: If you are a new prospective exhibitor, download our EXHIBITOR PROSPECTUS for an overview of our exhibiting, advertising, and sponsorship options. A comprehensive list of policies, procedures, and deadlines are available in the EXHIBITOR RULES & REGULATIONS. Be sure to review the EXHIBIT HALL FLOOR PLAN before beginning the booth reservation process.
Please read the above documents before beginning the exhibitor contract, as they contain important information about exhibiting with the NFA.
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Important Dates & Deadlines
- March 9th: Booth sales open
- April 9th (11:59pm): Last day to receive full allotment (90 points) of 2026 placement points (with full contract payment)
- May 1st: Last day to reserve an ad and submit artwork for the printed NFA Convention Program Book
- May 7th: Last day to submit the Exhibitor Contract and payment to receive any placement points
- May 8th: Last day to submit the Exhibitor Contract and payment for priority placement.
- May 8th: Last day to purchase/submit your Exhibitor Showcase/Concert information forms.
- June 1st: Last day to be listed as an exhibitor in the printed NFA convention program book.
- June 1st: Exhibitor portal link will be emailed to all exhibitors by decorating company and resources posted online.
- July 17th: Last day to submit the Exhibitor Contract and payment if space is available.
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Small Company Discount
We offer a discounted booth rate to small companies who wish to exhibit. The intention of a small company discount is to remove barriers that prevent small companies from participating in the exhibit hall. Those who are interested must fill out our Small Company Discount Application form, which will be reviewed by our Executive Director. The discount only applies to in-line booths. End cap, corner or island booths are not available through the discount program.
Small Company Discount Application
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Performance Opportunities
Exhibitors are invited to perform or present their products at the convention. If interested, please submit the form(s) below by May 8, 2026.
Exhibitors Concert: This hour-long program features performances from multiple exhibitors. Participation in the Exhibitors Concert is included with your booth purchase. Exhibitor Concert Form
Exhibitor Showcase: A 25-minute concert to showcase your products and artists! $185 per showcase. Max of two per company. Exhibitor Showcase Form
Sponsorship Opportunities
Achieve greater exposure and access valuable benefits while showing your support for the NFA and its members. Your sponsorship helps ensure the NFA can continue to host annual conventions where flutists can meet and gain inspiration from new ideas, products, and services that support the worldwide flute community.
Advertising
Reach thousands of potential customers by advertising in our convention program book, sending an e-blast to our mailing list, or purchasing an ad in our newsletter, our online publication (The Flutist Quarterly), or on our website.
To Reserve Your Booth:
We are now accepting booth reservations for 2026. Please take this opportunity to make sure your Commercial Membership is up to date.
Step 1: Log In to Your Member Portal
Log in to the NFA Member Portal. IMPORTANT: You must first log in with your personal NFA account, then switch over to your commercial account from your member profile.
Step 2: Verify Your Membership Status
A Commercial NFA Membership is required to exhibit at the convention. You can check the status of your commercial membership in the member portal. If you have questions about your membership status, please contact Mily Montanez.
Step 3: Review Our Policies and Documents
Please read the Rules & Regulations Document BEFORE you begin the Exhibitor Contract, as it contains important information about exhibiting with the NFA. If you have any remaining questions, contact Lauren Watt.
Step 4: Complete the Exhibitor Contract
Access the Exhibitor Contract through your Member Portal (make sure you've switched over to your commercial account!). Follow steps to purchase your booth, add-ons, and submit payment.
Step 5: Submit Additional Forms
Program Book Advertisement Order Form - Due May 1, 2026 (Optional - only if you want to purchase an ad in our printed program book)
Exhibitor Showcase Form - Due May 8, 2026 (Optional - only if you want to present an Exhibitor Showcase)
Exhibitor Concert Form - Due May 8, 2026 (Optional - only if you want to participate in our Exhibitor Concert)
Exhibitor Badge Information Form - Due July 17, 2026 (Required for all Exhibitors)
Step 6: Keep an Eye on Your Email Inbox!
Throughout the year, you will receive important information from the NFA team and from the decorating company. Please check your email (and junk folders) regularly for updates. If you have any questions, please feel free to send us an email at any time!Exhibitor Resources
The Exhibitor Portal link will be emailed by Fern (the decoration company) to each exhibitor no later than June 1, 2026. Fern will provide an online exhibitor services portal, which Fern refers to as OneView. OneView includes an order entry platform, task management and document sharing.
Note: There will not be a pdf exhibitor kit available and everything will be available directly through this portal; the link will not be sent via email and will not be available on our website.
If you have questions for the decorating company, please contact: Jaime Huxford, jhuxford@fernexpo.com
The information below is for ordering services through the Oregon Convention Center. You will be able to also do this through your OneView portal (provided by Fern):
To order services, please visit the OCC website and place your order online. Once you are on the Oregon Convention Center’s website, you will go to the EXHIBIT tab, scroll down to Order Services, click on the ORDER NOW button, and follow the steps below.
- Select “Go to Store” next to your event on the calendar.
- Select “Sign Up” and set up your account.
- Add desired Items to your Cart.
- Upload floorplans or custom order notes to your order and pay securely online.
- We will contact you if we have any questions.
The Oregon Convention Center utilizes a tiered pricing system, with Advance/Standard/Late rates.
- Advance rates apply to orders received 21 days prior to the event’s start date.
- Standard rates apply to orders received after the advance rate deadline.
- Late rates apply to orders received seven days prior to the first event move-in day.
Please note: If you intend to power equipment via a battery, please note that restrictions apply. Any device that is not UL listed, is not self-contained, can accept a 2 or more-pronged plug and/or is intended to power anything larger than a small electronic device, such as a tablet or cell phone, is not allowed on the show floor.
Important: there are two basic types of 120v power installation, "Custom Location" and "Standard Location." Descriptions for each type of order can be found on the main electrical landing page. Please review those details and order which is most suitable for your needs.
Exhibitor Services
Exhibitor Services Ordering Link: https://www.oregoncc.
Exhibitor Desk Main Line: 503-731-7918
Exhibitor Services Email: OCCExhibitorServices@
If you have any questions regarding OCC services, do not hesitate to reach out to us. If you require assistance with other services such as Flooring, Furnishings, Shipping, Hanging Signs, or other services, please refer to your Exhibitor Portal or contact your decorator directly.
- OCC Rigging Rules & Regulations
- OCC Equipment, Services, & Labor Rates
- OCC Terms of Service
- Portable Power Device Restrictions
The Sustainable Event Guide is a great resource describing our sustainability practices around waste and recycling. Your decorator is a great resource to assist you in compliance with the Waste Diversion Policy and leaving the exhibit hall floor in a broom swept condition at the completion of the event.
Please take a moment to watch this Video to help ensure our event complies with the Waste Diversion Policy.